Frequently Asked Questions
How safe is my money once the holiday is booked?
Caledonian Travel have taken out a financial bond with the Bonded Coach Holidays Group of the Confederation of Passenger Transport (CPT). This means that in the unlikely event that we become insolvent and have to cancel the holiday, you will be able to obtain a refund
Please see www.bch-uk.org for further details.
How do I book a holiday?
Booking your holiday is simple:
1. Search all of our holidays and late offers on this website- using our simple holiday search facility
2. Call us on 0844 315 3001 and one of our sales advisors will be happy to assist
3. Call into our own Caledonian Travel Centre Glasgow, or approved agents- go to www.caledoniantravel.com/shops
Unless otherwise stated all prices shown on this website are per person sharing a standard twin or double room/ cabin. Terms & conditions apply.
How late can I book my holiday?
Subject to availability you can make your booking right up to the day before departure, don’t worry about the paper work we will inform all the relevant people of your booking details. Look out for our web specials offers on holidays departing within the next 8 days.
What happens once I've booked?
As soon as your booking is made either by telephone or the website a booking confirmation will be sent. It is important you check this confirmation carefully to ensure all the details are correct. If you have paid for your holiday in full or have taken travel insurance at the time of booking you also receive your luggage labels and your insurance statement of cover, usually within five working days.
The deposit you pay depends on the holiday you choose- see below for details, you pay this deposit at the time of booking plus any insurance premiums, which is also payable at the time of booking. You must pay the balance of the total holiday cost in full to us at least 4 weeks before departure, this date will be shown on the confirmation you receive.
*Per person deposits vary by holiday duration: £30 per person (2 or 3 day breaks), £40 per person (4 or 5 day breaks), £60 per person (6 to 8 day holidays) ;£80 per person (9 - 11 day holidays) and £90 per person (12 - 15 day holidays). Holidays with included tickets/admission may require a higher deposit payment.
Can I make special requests?
If you have any special requests for services not included in the holiday price - for instance low floor bedrooms or special diets - you must notify these to us at the time of booking. Please check these are detailed on your holiday tickets. We will do our best to provide for your requirement, however, special requests cannot be guaranteed.
Requests for the carriage of wheelchairs will normally be accepted, but may be limited on certain holidays. Requests for the carriage of lightweight motorised scooters/wheelchairs cannot usually be accepted as a result of health & safety legislation.
How do I change or cancel my holiday?
All changes to bookings whether cancellation or amendments must be made by the lead name on the booking and by contacting Caledonian Travel or your booking agent.
If for circumstances beyond your control (for example if you are unfit to travel due to illness or you are called for jury service) you are unable to go on the holiday you may transfer your holiday to another person provided you notify us as soon as possible. We shall be entitled to charge a £10 administration charge and to charge you for any other additional costs incurred by us as a result of the transfer of the holiday. Both you and the person to whom you transfer the holiday will be liable to us for proper performance of this Contract.
If you wish to change any other details of your holiday (for example the point at which you join) we will endeavor to meet your requirements so far as possible. In particular, if you wish to change the departure date of your holiday, you must be outside 28 days of your existing departure date. For all changes we reserve the right to charge a £10 administration charge and to charge you for any other costs which we may incur as a result of your change.
If you cancel your holiday then we will make the following cancellation charges:
|Number of days before the Holiday starts that cancellation is made.
|More than 30 days
|22 to 30 days
||30% of total Holiday price
|15 to 21 days
||50% of total Holiday price
|8 to14 days
||75% of total Holiday price
|7 days or less
||100% of total Holiday price
Please note that the minimum cancellation charge is the amount of the deposit plus any insurance.
Do I need travel insurance?
We require you to take out holiday insurance when travelling to Ireland, the Channel Islands or the Continent. On travel within the UK, we strongly recommend that you take out insurance. We are able to offer you a Caledonian Travel Insurance policy, which has been specifically designed for our customers. If you prefer, you may take out alternative holiday insurance but we may require you to provide us with evidence of the insurance policy and cover where travel is to Ireland, the Channel Islands or the Continent.
Consistent with all travel insurance policies when you take out our holiday insurance you must declare any reason, medical or otherwise which may influence the insurers’ decision in accepting you for cover. Caledonian Travel cannot be held responsible for costs arising from a failure to take out adequate holiday insurance cover.
National Holidays Tours Limited t/a Caledonian Travel is an appointed representative of ITC Compliance Limited which is authorised and regulated by the FCA (their registration number is 313486) and which is permitted to advise on and arrange general insurance contracts.
Are all holidays available to book?
All holidays are available at the time of brochure production. However, as bookings are made holidays may become subject to the availability of room types and coach seats.
What is the duty free allowance on continental holidays?
The following information is provided as a guide only, you are recommended to check the following website for up to date government information www.hmrc.gov.uk
Arrivals from EU countries
When arriving into the UK from an EU country you can bring in an unlimited amount of most goods. For excise goods such as alcohol and tobacco, there are no restrictions. However you must meet the conditions below:
The goods are for your own use or as a gift. If the person you give the goods to pays you in any way (including reimbursing you for any expenses or payment in kind), then it's not a gift and the goods may be seized. The goods are duty and tax paid in the EU country where they were acquired.
Customs checks when coming from the EU
If a customs officer from the UK Border Agency (UKBA) thinks you may be bringing in excise goods such as alcohol and tobacco from the EU for commercial use - perhaps to sell to other people or simply for reimbursement - they may ask you questions and make checks. You may be asked about:
The type and quantity of goods you’ve bought / why you bought them / how you paid for them / how often you travel / how much you normally smoke or drink
Although there are no limits on the amount of alcohol and tobacco you can bring in from most EU countries, customs officers are more likely to ask you questions if you have more than:
800 cigarettes / 100 cigars / 200 cigarillos / 1g of tobacco / 110 litres of beer / 90 litres of wine / 10 litres of spirits / 20 litres of fortified wine (for example port or sherry)
If HMRC is satisfied that the goods are for a commercial purpose it may seize them and may not return them to you.
Do I need a passport for Ireland?
UK citizens do not require a passport or visa to enter Ireland. However, you will require some form of identification with photograph, usually a passport or driving license.
Non UK Citizens are required to contact their own embassy to confirm entry requirements.
Passport and visa information?
If the Holiday involves travel outside of the UK and you are a British citizen then you must bring your passport with you. If you are not a British citizen you should check whether you require a visa from your own embassy. Caledonian Travel cannot be held responsible for any passenger travelling without proper documentation. If the Holiday involves travel outside the UK you should obtain a European Health Insurance Card. This will ensure that you can obtain medical treatment if you become ill. You can obtain an EHI Card from the Department of Health on-line or by telephone.
We advise that you have a minimum of 3 months left before the expiry of your passport, anything less you should contact the Passport Office.
|Republic of Ireland
When travelling to or from the UK by ferry, payment can usually be made in either Sterling or Euros, however any change due will usually be given in Euros.
What is the luggage allowance?
There is no restriction on the amount of luggage taken on any holiday, however, a maximum weight of 20kg per item should be observed. Holidays to Jersey have a 15kg per person luggage allowance.
How do I make a complaint?
If you have any complaints during the holiday it is essential that you notify the supplier of the service and you must tell the coach driver/courier as soon as possible. Your driver/courier will try to resolve the problem for you. If the coach driver/courier has not been able to resolve your complaint you should write to us, email us at email@example.com or use the Contact Us page on this website, explaining what your complaint is about within 21 days after the holiday. Except in respect of death or injury caused by negligence, we regret that we cannot accept liability for any claims which you do not notify to us within 21 days.
Have you got a suggestion box?
Caledonian Travel are always happy to receive any suggestions, please email these to firstname.lastname@example.org .All suggestions will be forwarded to the relevant department.
Why do you charge a single supplement?
Whilst many of our selected hotels levy varying charges for single bedroom occupancy Caledonian Travel has adopted a policy of spreading these charges equally across our holiday programme, thereby (subject to availability) allowing single bedroom allocation on all departures. For certain longer holidays special single room supplements may apply. Single bedroom occupancy supplements for most holidays are as follows:
||Europe & Ireland
Are there discounts for children?
Children are welcome on all holidays and short breaks – unless specifically designated “adult-only”. Child discounts are normally available to all children aged 2-12 years inclusive when travelling with at least one adult per child (unless otherwise stated). Infants aged below 2 years may travel free of charge but cannot be guaranteed an individual coach seat and separate arrangements may be required for the provision of a cot. Please ask at the time of booking. Some European legislation advises that when travelling all children/infants should have an individual seat on the coach available to them. A nominal charge will therefore be applicable for a reserved coach seat for any infant travelling on any continental break.
Do your coaches use the Eurotunnel or the Ferry?
All holidays to Europe or day trips to the Continent will usually travel via the ferry, unless the situation is beyond our control, where alternative arrangements have to be made.
Use of E-Cigarettes
We do not allow the use of e-cigarettes on any of our coaches. Regular comfort stops will be made on all journeys.
We do remind all of our holidaymakers to ensure that everything is taken off the coach at the conclusion of your holiday. If however you do think you have lost an item please e mail CustomerServices@caledoniantravel.com and we will discuss these items with you and assist you.
Consumption of Alcohol on our coaches
As per our terms and conditions of booking alcohol is not permitted to be consumed on our coaches.
Are my seat numbers guaranteed?
On most holidays you can reserve your seat at the time of booking. Very occasionally for operational reasons we may need to change your seat number, if this is the case our customer service team will liaise with you. If we do have to change your seat number we will ensure that your party is kept together on the coach so as to cause minimal disturbance.